Privacy Policy

Terms Of Use and Cookies

BUIRA is committed to safeguarding the privacy of all visitors to the website

This Privacy Policy sets out the basis on which we will process any personal data we collect from you or that you provide to us. Please read the following Privacy Policy to understand how we use and protect the information that you provide to us. This document may change from time to time, so please check it periodically.

Information collection

What information do we collect from you?

BUIRA collects information under the legal base set out in the General Data Protection Regulation 2018 (GDPR) of :

  1. a) Consent: the individual has given clear consent for you to process their personal data for a specific purpose.
  2. BUIRA may collect information that you provide to us for the purpose of conference registration, subscribing to our website services, posting a message to the comments section of our website, email notifications, bulletins, and/or marketing information. This may include your name, address, telephone number(s), email address, areas of expertise, and purchase history.
  3. Credit/debit card details are not requested nor passed back to BUIRA computer systems. Please see the separate section containing details of payment arrangements.

How do we use personal data?

We will use your personal information to process your conference registration or membership subscription and to provide you with the services, products or information you have requested. We may need to share your information with our service providers and agents for these purposes.

We also analyse the personal information that you and others provide in order to obtain a better understanding of our membership and improve the services that we have on offer.

The personal information you supply when you become a member will be used by BUIRA to keep you up-to-date with news, events and activities.

Your preferences

When purchasing membership you are given the opportunity to opt in to receiving news and information from BUIRA by email. Each e-mail we send you will offer the opportunity to opt out of these preferences and unsubscribe. You can also ask us to do this, by e-mailing: We may from time to time ask you for further information in order to update our records or for particular purposes.

We may collect generic information about your visits to and use of the Site such as your Internet Provider (IP) addresses, geographical location, browser type, referral source, length of visit and number of page views. Individual users will not be identifiable from this information and we may use this information for a number of purposes such as optimising the use of the website or for security purposes. In particular, we may use an analytics service provider for website traffic analysis and reporting and to track information such as which browser and IP address you are using to access our website, in addition to tracking your movements around our website.

Sharing your information with others

Other than as expressly set out in this Privacy Policy or as otherwise required or permitted by law, we will not share, sell or distribute any of the information you provide to us without your consent.

Improving our understanding

We may also collect information about how you use the Site, as well as information about you, from e-mails or letters that you send to us. For example, if you contact us, we may keep a record of that correspondence. We will only use any such information in accordance with the terms of this Privacy Policy.

From time to time we may conduct surveys and promotions and may request information from you as part of these. Participation in these is entirely voluntary and you therefore have a choice whether or not to disclose any information which might be required.

Any materials or information that you post to the comments section of our website may be visible to other users and is stored on our servers for the purposes of making the Site and content available. We do not collect, store or use any personal information contained in any such post for any other purpose. We advise you to be selective about what information you post on the Site or that you provide to other users. We reserve the right to delete any posts or comments posted on the web site that are considered offensive and to remove access rights to the website from anyone persistently leaving such posts or comments.

Summary of how we use your data:

How we protect information

We take every precaution to protect your information. To this end all personal information stored by us is kept on a remote server in a secure environment. Only BUIRA Executive members, post holders appointed by the BUIRA Executive and approved contractors/developers that the BUIRA Executive may appoint from time to time and who need the information to perform a specific job are granted access to personally identifiable information. All of these individuals must observe the GDPR 2018 and our Privacy Policy.

Please note that there is no required maximum retention period for the personal information held by us.

How we deal with on-line payments

The BUIRA membership and conference registration system utilises a payment gateway provided by Stripe. The Stripe gateway provides a highly secure payment method (Level 1 PCI DSS), processing payments for thousands of on-line businesses, including ours. It is Stripe's utmost priority to ensure that transaction data is handled in a safe and secure way.

No card or banking details are stored at any stage of the process on BUIRA computer systems. All payment transactions are handled by Stripe's secure servers.

Stripe is PCI DSS (Payment Card Industry Data Security Standard) compliant to the highest level and maintains regular security audits. They are also regularly audited by the banks and banking authorities to ensure that their systems are impenetrable.

In addition, you know that your session is in a secure encrypted environment when you see https:// in the web address, and/or when you see the locked padlock symbol alongside the URL.

So when buying through our site, you can be sure that you are completely protected.

More information about paying securely with Stripe can be found at 

Links to Third Party Websites

BUIRA does link to other third party websites such as YouTube and Facebook. Please refer to the Cookies section later in this document for further information. Please note that BUIRA is not responsible for the privacy policies of third party websites and recommends users to also check the privacy policies of other websites before registering any personal data linked to these sites.

Users under 18

If you are under 18, please ensure that you obtain your parent/guardian's consent beforehand whenever you provide Personal Information to the website. Users without such consent are not allowed to provide us with Personal Information.


What is a cookie?

Cookies are small pieces of information that are stored by your browser on your computer's hard drive. They make it possible for us to provide our online subscription service and track visitor statistics, such as returning visitors and personalise content options.

How does BUIRA use cookies?

Cookies enable us to recognise your computer when you visit our website and can therefore identify members or customers eligible for offers, identify your preferences and tailor your visit to suit your needs more accurately. Cookies also speed up your searches and improve the websites usability for marketing purposes.

Cookies set on fall into 4 main groups:

'Session' Cookie

This is the cookie used to track customers through the registration process and is essential to make the site function properly.

'Authentication' Cookie

The system sets another cookie when users log in - this allows users to start the checkout process, or log in, and then go to a different part of the website. It is also essential to the functioning of the site.

'Test' Cookie

Because some browsers (Cough, Safari) don't like Third Party Cookies by default - the site tries to set a test cookie before letting people start the registration process. If this fails, then customers are directed to a cookies help page. It is essential to the functioning of the site.

Social Media

The following social media sites use cookies:


BUIRA Facebook page sets cookies according to Facebook's privacy and cookie policies, which will track users across Facebook web properties. Additional tracking and personalisation cookies will be set if a user logs in to this service, and this data is then stored by Facebook.


BUIRA Twitter profile page sets cookies for user tracking:

  • Google Analytics (data received by Twitter)
  • Twitter session and referrer tracking: BUIRA's Twitter profile page sets cookies according to Twitter privacy and cookie policies, which will track users across Twitter's web properties. Additional tracking and personalisation cookies will be set if a user logs in to this service, and this data stored by Twitter.

Our recommendation:

BUIRA recommends that you allow cookies on your computer to enable us to provide you with the best possible service. If cookies are disabled we cannot guarantee the full functionality of the site.

Your rights:

If you do not wish us to use cookies when you use our website, please adjust your internet browser settings to not accept cookies. Your computer's help function should tell you how to do this. Please note, however, that this may result in your being unable to use some of the facilities on our website.

For more information on cookies, please visit:

Please note that we are not responsible for information available on these websites


What should I do if I have a query, concern or issue about the collection and use of my personal information by BUIRA?

Please contact our Data Protection Officer on who will deal promptly with any queries, concerns or issues.

There is a clear reporting line from our Data Protection Officer to the Stewards through the BUIRA Administrator (